How to Make a Great Karaoke Fundraiser

Plan and Pick a Place

Book your place 2-3 months before, making sure it can hold 20% more people than expected. Look for places with ready sound gear, and good acoustics for a top karaoke time.

Set Up Needs

Put in pro karaoke gear, such as: https://getwakefield.com/

• Clear screens you can see from all sides
• Nice speakers that spread sound well
• A backup sound setup to keep the show going
• Many mics with clear sound
• Pro lights

Song Picks and Plan

Make a big mix of music with:

• New and old hit songs
• Different styles like rock, country, and R&B
• Songs from around the world
• Songs all ages can enjoy
• Playlists you can change for your crowd

How to Price It

Make different price levels:

• Basic entry: $5-10 each person
• A regular deal: $15 for 2 songs
• Special deals: $20-25 with early slots to sing
• Cut rates for groups of 6 or more
• VIP areas with special service

Spread the Word

Start a big ad plan 6 weeks before:

• Ads on social media with event tags
• Notes on local boards
• Emails to past donors
• Join with local stores
• Early deals to boost ticket sales

Pick the Best Place and Day for Your Karaoke Fundraiser

Pick the Place

Book a good place 2-3 months ahead.

Good spots for karaoke are:

• Community halls
• School halls
• Private rooms in eateries
• Bars when they are less busy

Look for spots with ready karaoke gear or rooms that can take sound-video gear well.

Smart Date Plan

Look at local event plans to dodge date clashes with:

• Local happenings
• Big holidays
• Other fundraisers

Best times are usually Friday and Saturday nights.

Think about time of year – colder months often bring in more indoor crowds.

What to Look for in a Venue

Check possible places based on these must-have features:

• Plan for 20% more room than you think you’ll need
• Look for parking
• Check for easy access
• Good sound quality
• Stage and space for performing

Know Legal and Logistical Details

Make sure of these key details:

• Coverage for any accidents
• Rules about drinks
• Needed permits and licenses
• Signed place agreements
• Times for setting up and clearing out
• Money matters like deposits
• Plans if you have to cancel

Get Your Karaoke Tech and Gear Ready

Needed Gear Set Up

Start with a top-line karaoke system that includes these key parts:

• Top-notch sound boosters
• Pro-grade speakers
• A few wireless mics
• HD screen or TV
• System to pick songs

Sound Gear Plan

Place your sound gear in just the right spots for the best sound:

• Link karaoke machine to the place’s sound system
• Add more speakers for backup
• Set mics to lessen noise issues
• Check how loud it is in different spots
• Check all wires and power links

Must-Have Tech

Make sure you have these key tech parts:

• Karaoke tracks from all kinds of music
• A tablet or laptop for the song line-up
• Extra song lists and song data
• A big mix of songs from past decades
• Sound mix gear for top sound output

Items to Check

Keep all gear working well with these critical parts:

• Stands and holders for mics
• Extra wires and adapters
• Extension cords and power strips
• Extra batteries
• Emergency fix kits
• Sound check system

Test Before Event

Do a full check of all systems:

• Test each sound link
• Make sure the words show up right
• Test mic sound all over
• Make sure backup systems work
• Pick people to help with tech

Top Tips for Picking Karaoke Songs

Plan a Great Show

Picking good songs for your karaoke time means smart prep and careful planning.

First, make sure the songs are there in your karaoke system or place.

If you use digital karaoke, do these key things:

• Get songs early to avoid streaming issues
• Double-check the sound and words match before you sing
• Have a backup list of sure-hit songs and classics

Smart Song Handling

Have a wide range of song types, keeping things fun and lively.

Think about these crowd-pullers that always get a good response:

• Big rock tunes
• Latest pop songs
• Old gems
• Sing-along slow songs Comparing Karaoke Services: Which Option Is Right for You?

Try your picks with your karaoke system or online service to make sure they play well.

Keep 3-5 extra songs you know well, just in case you run into tech troubles.

Guide on Pricing for Your Karaoke Fundraiser

Key Package Levels

Building a good fundraiser with karaoke begins with smart pricing

The basic entry pack costs $5-10 per singer, and gives one chance to sing.

The top Superstar Bundle at $20-25 brings more value with three chances to sing and a free drink.

Group Deals and Discounts

Group prices help get more people and money through special offers:

• Party Pack: $50 for six singers, two songs each
• Rates for Big Groups: Custom prices for big groups
• Early Prices: Lower costs for early buyers